What's included in your capitation fee
Make full use of the products, services and resources that are available to you for free or as part of your capitation fee. Promote your university or college, access unrivalled data insights and streamline your systems and data returns.
What's on this page?
What is a capitation fee?
Customers of UCAS pay an annual ’capitation fee’ for our support and services. The fee is charged per cycle, regardless of when a provider joins UCAS.
Our capitation fees are charged based on the number of applicants ‘placed’ with a provider by the close of each admissions cycle. The fees are charged per applicant, with a minimum fee applicable for smaller providers.
The capitation fee is invoiced twice a year, with the initial 60% invoiced in August and the remaining 40% in February.
Fees for the 2025 UCAS Undergraduate admissions cycle are:
Per applicant: £35.25 (including VAT)
Minimum charge: £3,755 (including VAT)
Fees for the 2026 UCAS Undergraduate admissions cycle are:
Per applicant: £35.81 (including VAT)
Minimum charge: £3,815.00 (including VAT)
The minimum charge translates as 107 or fewer acceptances. 108 or more will be subject to a charge at £35.81 per placed applicant.
Marketing and student recruitment
Get noticed by millions of students and their influencers each year. From open day listings to Clearing Plus, our range of products and services can help you boost your student numbers across the full conversion funnel.Get your brand in front of students and their influencers even earlier with our new Provider Pages, housed within the Hub.
Promote your open days and events for free on ucas.com and reach our huge audience of students, parents and advisers.
Manage and promote your courses to your market all in one place. You can also manage applications to your UG & UC courses by setting vacancy statuses and eligibility criteria.
List your institution on our Clearing portal. Promote your strengths and make sure you stand out so students can compare you against others.
Admissions
Simplify your admissions services, including your HESA returns. We bring fairness and transparency with our effective solutions. From Confirmation and Clearing support to results processing, we’re here to support you at busy times.
Use our link products to manage your applications.
Links to the HEP1, HEP2, and HEP3 test environments.
Find out what an RPA is and when you should use one as a UCAS Undergraduate provider.
Get data on the final number of students who accepted an offer, making the JISC Student Record Return easier.
Prevent anyone from gaining an unfair advantage or securing a place by deception through UCAS’ dedicated Verification Team.
Make assured, efficient decisions on offers, plus advice and guidance for processing exam results securely and successfully.
Data and insights
Give meaning and value to your data and make it work for you with a wealth of practicable knowledge at your fingertips. From PERS and App Track to detailed End-of-Cycle Reports, use our data to help monitor your progress against your targets and goals.
UCAS Tracker (Basic) provides your only source of unrounded, in-cycle data, that’s updated daily, replacing the existing Application and Decision Tracker.
Receive self-serve datasets enabling you to analyse your own performance throughout and/or at the end of the application cycle.
Understand the success of your outreach activities by tracking individuals in the UCAS application system.
Identify how you target and engage underrepresented applicants – form a picture of individual applicants' characteristics, and calculate the probability of your applicants entering HE.
Evaluate the shape and size of your market segments using published current and historic data for a wide-angle view of the UK youth market.
Additional resources to support under-represented groups through the admissions process and to ensure objectivity and consistency in approaches.
High-impact reports that sine a light on the latest student behaviours and trends, activities, an forecasts so you can plan and communicate effectively.