What can my school, college or centre see?

When creating a UCAS account via UCAS Hub

• When creating an account with UCAS via the UCAS Hub and selecting the school, college or centre and ticking the consent box, this enables UCAS to link you to that school, college or centre. 
• This allows UCAS to show teachers and advisers what you are researching within the UCAS Hub to enable them to support you.   
• Your school, college or centre can see your name, last logged on dates, and your research activity.  For example: subjects you are interested in, your preferences (for example undergraduate study, conservatoire study, or apprenticeships). 

What if I change my mind?

If you no longer want to share your UCAS Hub activity with your school, college or centre, you can log on to your Hub account and untick the box in the preferences section.  It will mean that your teacher or adviser will no longer be able to see your Hub activity.

 

What is the Buzzword?

The Buzzword is a unique word set by a school, college or centre and given to students to enable them to link their UCAS undergraduate application with them and is separate from your Hub activity.

When linking your application to a school/college or centre with a Buzzword

Starting an application

When starting your application, you will be asked if you are applying through a school or college. If you answer ‘yes’, then you will be asked for a Buzzword that has been set up by your school or college, which is unique to them. Once entered and you give permission, all your application details will be shared with your school, college or centre, apart from the protected characteristics, as shown below.

Steps on how to link your Buzzword to your application are here.

Your linked centre (your school or college) will have the responsibility of supporting you during the application process; reviewing your application, approving it, adding a reference, and submitting your application on time. Centres can return the application to you if they spot an error or omission. Centres are also able to see decisions and offers post submission and can help you when making your decisions about your firm and insurance choices, or over the exam results period.

Reference only applications

If you enter the Buzzword within the reference tile of the UCAS application, you are consenting to sharing full details of your application with your centre, apart from the protected characteristics, as shown below.

For reference only applications, the centre will need to accept your request to provide a reference and, where applicable, predicted grades. If accepted and once completed, you are responsible for submitting the application to UCAS by the relevant deadline.

Protected characteristics

UCAS will not share your answers with centres to the following questions under the Diversity and Inclusion section (UK applicants only). This includes both fully linked and reference only applicants.

• What is your religion or belief? 
• What is your sexual orientation? 
• Do you identify as transgender?